Corporate Information Data Protection and Publication Scheme

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Data Protection

The University collects information about all our staff and students for the purposes of administration, statutory reporting requirements and for health and safety reasons. The University cannot effectively operate without processing the information about you which you have provided either through your application, the registration process or any information which you may provide whilst you are a student.

Under the Data Protection Act 1998 we need your consent to process this information, which is referred to as 'personal data'. A statement is therefore included on your registration form for you to provide your consent. The section below outlines what we do with the data which we have collected. More information can also be found in our Data Protection Policy (PDF).

Subject Access Request

You are entitled to request to see all data held on you by the University, both centrally and by your programme area(s). A fee of £10 will be charged each time you wish to make such a request. Any subject access requests should be made in writing to the Registrar with the required fee using our information request form.

Use of Personal Data

Destinations of Leavers from HE (DLHE) Collection Notice

We will send information from this form to the Higher Education Statistics Agency (HESA). This data will be linked to other information held about you as a student, including similar information you gave when you enrolled, and details of the qualification you gained. Your HESA record will not be used in any way that affects you personally.

The HESA DLHE Record is used for three broad purposes:

1.  Statutory functions
2.  HESA publications
3.  Research, equal opportunity, journalism, other legitimate interest/public function

HESA will take precautions to ensure that individuals are not identified from the anonymised data which they process.

Your rights

Under the Data Protection Act 1998, you have rights of access to the data HESA holds about you. You will have to pay a small fee for this. For further information about the HESA record please visit or email

Publication Scheme (Freedom of Information)

The St Mary's University Publication Scheme follows the Model Publication Scheme for Universities laid down by the Information Commissioner in 2008.

You will find information on all aspects of the University on this website. Please use the search facility to help you find more information. If you need a hard copy (paper copy) of any of our online information, or have problems finding the item you need, please contact us. Hard copies will normally be free, but for multiple copies or large amounts we may levy a fee to cover our postage and printing costs.

The University, as a public body, is required to make information it holds open to the public. If you wish to see any information which is not part of the Publication Scheme, you should make a request to the Registrar using our information request form.