About St Mary's
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Data Protection
The University College collects information about all our staff and students for the purposes of administration, statutory reporting requirements and for health and safety reasons. The University College cannot effectively operate without processing the information about you which you have provided either through your application, the registration process or any information which you may provide whilst you are a student.
Under the Data Protection Act 1998 we need your consent to process this information, which is referred to as 'personal data'. A statement has therefore been included on the registration form for you to provide your consent. The section below outlines what we do with the data which we have collected. More information can also be found in our Data Protection Policy (PDF File).
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You are entitled to request to see all data held on you by the University College, both centrally and by your programme area(s). A fee of £10 will be charged each time you wish to make such a request. Any subject access requests should be made in writing to the Registrar with the required fee using the form available here (PDF file). |
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Use of Personal Data |
Student Collection Notice (PDF File)
Staff Collection Notice (PDF File)
Destinations of Leavers from HE (DLHE) Collection Notice
We will send information from this form to the Higher Education Statistics Agency (HESA). This data will be linked to other information held about you as a student, including similar information you gave when you enrolled, and details of the qualification you gained. Your HESA record will not be used in any way that affects you personally.
The HESA DLHE Record is used for three broad purposes:
1. Statutory functions
The HESA record is used by the organisations listed below, or agents acting on their behalf, to carry out their public functions connected with education in the UK.
- Department for Business, Innovation and Skills
- Welsh Assembly Government
- Scottish Government
- Department for Employment and Learning, Northern Ireland
- Higher Education Funding Council for England
- Higher Education Funding Council for Wales
- Scottish Further and Higher Education Funding Council
- Training and Development Agency for Schools
- Research Councils
- Department for Children, Schools and Families
- Learning and Skills Council
The HESA record may also be used by the Office for National Statistics and the National Audit Office to fulfil their statutory functions of measuring population levels and monitoring public expenditure.
2. HESA publications
HESA use the HESA record to produce anonymised data in annual statistical publications. These include some National Statistics publications and online management information services.
3. Research, equal opportunity, journalism, other legitimate interest/public function
HESA will also supply anonymised data to third parties for the following purposes:
- Equal opportunities monitoring – Your HESA record may contain details of your ethnic group and any disabilities you have. This data is only used where it is needed to promote or maintain equality of opportunity or treatment between persons of different racial or ethnic origins, religious beliefs or different states of physical or mental conditions
- Research. This may be academic research, commercial research or other statistical research into higher education where this is of benefit to public interest.
- Journalism, where the relevant publication would be in the public interest e.g. league tables
Anonymised data for the above purposes is supplied by HESA to the following types of user:
- Local, regional and national government bodies who have an interest in higher education
- Higher education sector bodies
- Higher education institutions
- Academic researchers and students
- Commercial organisations (e.g. recruitment firms, housing providers, graduate employers)
- Unions
- Non-governmental organisations and charities
- Journalists
HESA will take precautions to ensure that individuals are not identified from the anonymised data which they process.
Your rights
Under the Data Protection Act 1998, you have rights of access to the data HESA holds about you. You will have to pay a small fee for this. For further information about the HESA record please see www.hesa.ac.uk/dataprot or email data.protection@hesa.ac.uk
Freedom of Information |
The University College, as a public body, is required to make information it holds open to the public. A full list of the information it publishes is contained in its Publication Scheme which is available here. If you wish to see any information which is not part of the Publication Scheme, you should make a request to the Registrar using the form available here (PDF file).
